2023 Summer Encampment

2-8 July 2023
Riverside Military Academy
 Gainesville, GA

DESCRIPTION

Encampments are week-long activities that serve to build a foundation for the cadets from which to build their Civil Air Patrol (CAP) experience.  These week-long events provide in-depth orientation to Civil Air Patrol and the United States Air Force.  First-time cadets can expect to be mentally and physically challenged during a busy, exciting week of hands-on leadership development training and aerospace events.  Cadets returning as staff will be challenged even further through the leadership roles they will fill and the staff duties they will perform.  All cadets will have the opportunity to be introduced to the military, learn to overcome challenges, develop time-management skills, enhance their interpersonal skills, and have a great time.

Information is shown below to help members register, pay, and get the most frequently asked-for information.

ELIGIBILITY

To be eligible to attend the encampment as a first-time student, cadets must have completed the Curry Achievement and have been promoted to Cadet Airman (C/Amn) before encampment.

TUITION & DEADLINES

Tuition

• Cadet registration is $200.00

Application Deadline

• CLOSED: All Staff (Cadets and Adults) applications were due.

• WAIT LIST OPEN:  31 MAY 2023 - All Student applications are due by this date. We have moved to a waitlist while we continue to work diligently to process applications. Cadet applications will be processed in the order they are received from the waitlist; we anticipate having limited slots available.

Cadet Encampment Assistance Program

Thanks to Air Force support, CAP has special funding available this year to cover encampment fees, uniforms, and other costs associated with our encampment program, with an emphasis on serving economically disadvantaged cadets. This application can be accessed via the "Cadet Programs" module on eServices. Please see the National CEAP page for more information, including detailed application instructions. Please note the GAWG staff has no access to a cadet's application nor are we able to check the status of an application. 

Payment Methods

A payment link will be emailed to you if spots become available and you are moved from the waitlist into an encampment slot. Upon notification, you MUST pay the Tuition Fee within 48 hours or you will forfeit your slot. You will be required to email a copy of your payment receipt or CEAP approval email as a PDF. NOTE: If you have multiple cadets attending, you MUST pay for them one at a time as a separate receipt for each cadet is required.

Refund Policy

1. Cancellations 

• Refunds will generally be based on when the member’s request to cancel out of the Encampment is received and the reason. Cancellation requests must be made in writing via email to the Encampment staff at encampment@gawg.cap.gov.  All cancellations will be acknowledged in writing once received.  

2. Refunds 

• Credit card processing fees are not refundable. 

• Refunds based on payment made prior to receiving CEAP or other scholarship assistance will receive a full refund. Requests must be made no later than 30 days after encampment graduation. 

• No refunds will be made after 6/12/2023. Special cases for emergencies like a death in the family, hospitalization, military deployment, or service requirement changes will be considered on a case-by-case basis but may still not receive a full refund. 

Failure to Pay

Any member failing to provide fee payment by the deadline may forfeit their encampment slot. Extensions to the payment deadline may be granted by the encampment commander for extenuating circumstances. These requests must be sent directly to the encampment commander for approval.

REGISTRATION

Follow these steps exactly:

1. Download and fill out the required forms 1-7 in the Related Documents section at the top-right of this page. ALL forms must be completed in their entirety and signed by the cadet, parents, and when required, the unit commander. Note: You can find a sample of all forms filled out in the Related Documents section.
2. All forms that are multipage (double sided, etc.) shall be combined into a single PDF per form. Forms NOT submitted this way will NOT be accepted. Forms MUST be named via the file naming convention specified below.
3. Once you have all of the required forms filled out, signed, individually scanned as pdfs following the required naming convention, you are ready to register by clicking the registration link below and follow its directions.

Required Forms/Documents to be Uploaded and Named:

1. CAPF 60-80:
   Required File Naming Convention: Last Name_First Name_CAPF60-80
    
2. CAPF 60-81:
   Required File Naming Convention: Last Name_First Name_CAPF60-81
    
3. CAPF 160:
   This must be filled out for any prescribed and/or over-the-counter medications that are brought to encampment.
   Required File Naming Convention: Last Name_First Name_CAPF160
    
4. CAPF 161:
   When uploading this form, you MUST include a copy of the front and back of your insurance card.
   Required File Naming Convention: Last Name_First Name_CAPF161
    
5. CAPF 163:
   Required File Naming Convention: Last Name_First Name_CAPF163
    
6. Riverside Military Academy General Release and Waiver:
   Required File Naming Convention: Last Name_First Name_RMA-Waiver
    
7. C-130 Orientation Flight Permission Slip:
   Required File Naming Convention: Last Name_First Name_C130

PREPARATION

All encampment participants will experience long, demanding, and very active days. Cadets can expect to be active about 16 hours a day. To be successful at encampment, prior preparation is critical. Arrive at encampment with the correct equipment, well rested, and hydrated. Proper hydration will help prevent many common encampment injuries and serve to keep you healthy during a demanding week. Cadets should study available encampment materials prior to encampment so that the information is fresh and does not result in cramming.

TRANSPORTATION

Transportation to and from the activity is not the responsibility of CAP.

Privately-Owned Vehicles

Cadets who drive to encampment must turn in their vehicle keys upon arrival.

Carpooling

Carpooling is encouraged, but the encampment staff is unable to assist in this coordination. It's recommended to ask within your squadron.

CHECK-IN

Check-in information will be available later. Please check back here for this information.

VISITATION

Visitors are not allowed or authorized at encampment without written permission (may be via e-mail) directly from the Encampment Commander. The encampment takes place on a private military academy campus for the safety and security of all CAP personnel, unscheduled or uncoordinated visitation is prohibited. This restriction applies to family and friends of encampment participants, as well as CAP members not assigned to the encampment.

GRADUATION AND DISMISSAL

Graduation information will be available later. Please check back here for this information.

INQUIRIES

For general questions regarding encampment registration, payments, logistics, etc, please email encampment@gawg.cap.gov, be sure to include your contact information and CAPID. For general questions about encampment itself or information regarding the encampment requirement please speak to your squadron leadership.